Details of AGM 2017

Invitation

13 January 2018

Dear Members,

The 2016 Annual General Meeting (AGM) of the Malayalee Association of the UK (MAUK) will be held on Sunday 04 February 2018 from 2 pm to 4 pm.

The 2017 AGM of MAUK will also be held on the same day (04/02/18) from 5 pm to 7 pm.

We invite the presence and participation of all respected members to both AGMs. Refreshments will be served during the interlude. Therefore, we kindly request members attending the AGM to inform us in advance of your attendance so we can cater for the correct number of participants.

AGM reports and accounts will be posted on MAUK’s website on Monday 15 January 2018. Please visit our website www.mauk.org to access the report and accounts. Paper copies will be available to members on request.

Please note that voting at the AGM will be restricted to life members and members who have paid the full subscription fee of £20 (£25 if paid by cash or cheque) for 2016.

If you wish to serve as a director, please send your nomination duly completed by you and a proposer and seconder (who must be members of MAUK). The nomination form (can be downloaded from MAUK website) must reach the Secretary at Kerala House or by mail to info@mauk.org by 8 pm on Saturday, 27 January 2018. Election to the Board will be held during the 2016 AGM to replace the directors whose term finishes in 2017.

MAUK rules stipulate that anyone wishing to serve as a Director must have held MAUK membership for two consecutive years and served as a registered volunteer for at least one year immediately prior to the AGM. Any nomination that doesn’t meet these criteria will be rejected.

If there are any resolutions or matters you would like to raise, please inform the Secretary in writing by 8 pm on Saturday, 27 January 2018. I look forward to your active participation in the AGM

Yours sincerely,

Sreejith Sreedharan

Secretary | MAUK

 

 Click here to download: AGM 2018_Nomination Form

 

   Trustee/Director Eligibility

Charity Trustees have overall control of a charity and are responsible for making sure it’s doing what it was set up to do. They may be known by other titles, such as directors, board members, governors and committee members.

MAUK rules stipulate that anyone wishing to serve as a Director must have held MAUK membership for two consecutive years and served as a registered volunteer for at least one year immediately prior to the AGM. Any nomination that doesn’t meet these criteria will be rejected.

Disqualification under Charities Act 2011

Disqualification for acting as a charity trustee means that a person cannot act as a trustee until the period of disqualification expires. S178-180 of the 2011 Act provides that a person shall be disqualified for being a charity trustee or trustee for a charity if that person

  • Has an unspent conviction for an offence involving dishonesty or deception
  • Is currently declared bankrupt (or subject to bankruptcy restrictions or an interim order)
  • Has an individual voluntary arrangement (IVA) to pay off debts to creditors
  • Is disqualified from being a company director
  • Has previously been removed as a trustee by either the commission or the high court due to misconduct or mismanagement
  • Is disqualified or barred from acting as a trustee of this charity under the Safeguarding Vulnerable Groups Act 2006

Disqualification under MAUK constitution

In addition, under MAUK constitution, a director must vacate his/her office:

  • If he/she becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her property and affairs
  • If he/she ceases to be a member of the company or ceases to be eligible to be a member of the company
  • If being a representative of a member organisation, he/she ceases to be that organisation’s representative
  • If he/she fails to pay his/her subscription within one month of it falling due
  • If he/she gives written notice of resignation
  • If he/she has outstanding CCJs
  • If he/she is barred from serving as a charity trustee or company director by his/her immigration status

Acting as a trustee whilst disqualified under the Charities Act is a criminal offence. Conviction may lead to a fine, imprisonment or both. It is the responsibility of prospective trustees to make sure they are not disqualified to stand as directors of MAUK. Appointed directors will be asked to complete the declaration of eligibility form and sign the codes of conduct for MAUK directors.

 

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